Information Technology Services
Eastern New Mexico University
Policies and Procedures
ENMU AGP&P 60-1
60-1 Computer Use
60-1-1 Purpose - 60-1-2 Policy - 60-1-3 Administration - 60-1-4 Computer Accounts in General -
60-1-5 Student Accounts - 60-1-6 System Accounts - 60-1-7 Affiliate Accounts - 60-1-8 Account
Protection - 60-1-9 Resource Limits - 60-1-10 Protection of the System - 6-1-11 Non-Confidentiality
60-1-12 Rules - 60-1-13 Consultation - 60-1-14 Copyrights -
60-1-15 Recreational and Personal Use - 60-1-16 Sanctions
1. Purpose. The purpose of this policy and procedures is to cultivate computer use at Eastern
New Mexico University System (the System), to regulate computer use as necessary to protect
individual privacy, to provide an equitable sharing of limited resources and to promote
responsibility in the use of all computer systems of the ENMU System.
2. Policy. The ENMU System's general policy for use of its computer systems and equipment are:
A. The primary guiding authority regarding the use of the System computer systems and network
is the System's "Bill of Rights and Responsibilities for All Members of the ENMU System"
B. All computer users have the responsibility to use the System computer systems in an effective,
efficient, ethical and lawful manner.
C. The use of the System computer facilities is a privilege, not a right. The System may protect
legitimate facilities' users by imposing sanctions on users who abuse the privilege.
D. Computer users shall:
(1) Respect the intended use of accounts established for their use;
(2) Respect the integrity of the System's computer systems and network;
(3) Respect the privacy of other computer users;
(4) Respect the rules, regulations and procedures governing the use of System computer
facilities, equipment and systems, and
(5) Respect the proprietary rights of software owners and comply with all copyright laws,
treaties and compacts of the United States and all laws of the state of New Mexico,
including the New Mexico Computer Crimes Act, NMSA 1978, & 30-45-1 to -7 (1989 as
amended through 2006).
E. Standards of common sense and common decency must be applied in determining what uses are
proper when using the public resources of the System.
F. The System shall not provide computer access to persons or entities not affiliated with the
System as that would violate state regulations prohibiting donations by the state to private
individuals or entities.
G. The System acknowledges that the computer medium provides its students, faculty and staff
opportunities for research, dialogue and expression. However, the System and each computer
user have the responsibility to use each of the computer systems, which are state property,
in a manner related to the educational process for which the systems are intended.
The foregoing purposes and policy are implemented System wide by the following.
3. Administration. This policy and procedures shall be administered by the ENMU System chief
information officer (CIO). Lead Information Technology Services (ITS) personnel at the branch
community colleges report to the branch community college president but are accountable to
the system CIO for upholding and adhering to this policy and procedures outlines below.
A. Student concerns not resolved by the CIO may be presented to executive administrator
for Student Affairs.
B. Faculty and staff concerns not resolved by the CIO may be presented to the executive
administrator of the employee's primary area of assignment.
4. Computer Accounts in General. All computer accounts shall be the property of the System. The
privileges of such accounts shall be given by the colleges, authorized units, departments and
offices of the System for specific academic, administrative or other authorized uses. There
shall be four (4) types of accounts, as set forth in sections 5, 6, 7 and 8 below.
5. Student Accounts. Student accounts may be opened and maintained only by virtue of an
individual's status as a student and account use shall comply with this policy and all other
policies and procedures of the System. Records related to each student account shall be kept
A. Official Student E-Mail Address. Upon enrollment, a student shall be assigned an official
e-mail address in the format of email@example.com for ENMU-Portales and
ENMU-Ruidoso and firstname.lastname@example.org for ENMU-Roswell campus. The e-mail
address shall remain the same throughout the student's academic career unless the student's
name is changed for legal purposes or other extenuating circumstances.
B. Use of Student E-Mail. The student e-mail account shall be activated after admittance at
any campus of the System. Students shall be required to use this e-mail address for all
official communications with the System.
6. System Accounts. System accounts may be opened and maintained only for the use of the faculty
or staff for academic or administrative work. Authorizations for each System account shall be
made, and appropriate records of the account kept by the appropriate manager or department
7. Affiliate Accounts. Affiliate accounts may be opened and maintained for individuals or
groups who are not directly associated with the System but whose access to the System
network has a clear and distinct connection to and provides some intrinsic value for the
System. All authorizations for affiliate accounts shall be approved by the System CIO.
8. Account Protection. The integrity of the computer systems shall be maintained by
protection of passwords. Any violation of the integrity of a System computer system shall
be deemed a prohibited misappropriation of System property.
A. Attempts to perform any of the following acts are among such prohibited actions:
(1) Make an account available to any person not authorized access by the System;
(2) Defeat the security system of any computer;
(3) Circumvent the accounting system;
(4) Access and/or use an account without authorization;
(5) Use accounts for other than intended purposes (see sections 2.E above and 17 below);
(6) Misappropriate the data or files of another person or
(7) Download or upload of copyrighted material illegally.
B. Authorization for access to any account by someone other than the primary user must be
approved by the appropriate administrator, who shall arrange for maintenance of
appropriate records of that authorization.
C. The account holder shall bear the responsibility and the consequences of allowing any
access to his or her account without appropriate administrative authorization.
9. Resource Limits. The ENMU System reserves the authority to establish computing resource
limits of accounts. If resources are low, the account holder should notify the course
instructor, ITS or the authorizing manager or department head, whoever or whichever is
appropriate for that account.
10. Protection of the System. Responsible continued use of the computer system requires that
A. Refrain from development or use of programs or utilities that:
(1) Harass or interfere with other System's computer users,
(2) Infiltrate or modify the computer system or an account or
(3) Damage the hardware or software components of the computer system or
(4) Perform illegal activities.
B. When requested, users shall cooperate with computer system administrators in
investigations of abuse and report suspected abuse, especially any damage to or
problems with the user's files.
11. Non-Confidentiality. The System recognizes that users may assume computer files, network
traffic, ENMU systems hosted off campus and e-mail messages are confidential; however, such
files, network traffic and messages are not confidential. They are subject to access by ITS
for-systems maintenance time or when there is a report of suspected unlawful or improper
activities. The System reserves the right to review any information on any ENMU System
hardware or software, this includes systems purchased by ENMU but hosted off campus. In
compliance with Section 438 of the "General Education Provisions Act" (as amended) entitled
"Family Educational Rights and Privacy Act of 1974" (FERPA), and the Health Insurance
Portability and Accountability Act of 1996 (HIPAA), the System recognizes its obligation to
provide appropriate access to educational records while protecting their confidentiality
(See AGP&P 65-7-5). The removal of any protected, confidential or private data from any of
the System campuses by any means including but not limited to laptops, email and removable
storage devices is prohibited.
12. Rules. In addition to these policies and procedures, the System has various specific rules,
regulations and procedures governing the use of computing equipment and facilities located
around the System and posted in labs or readily available in printed form. Each computing
site and environment has operators, consultants and/or supervisors who have the responsibility
for the use of that site. Users shall abide by the rules, regulations and procedures of the
System and the site and shall cooperate with the operators, consultants and supervisors.
13. Consultation. Computer users are encouraged to consult with ITS (or other appropriate ENMU
System consultants) regarding computer use. However, obtaining assistance in completing
computer-related academic assignments is prohibited unless permission for consultation is
given by the instructor.
14. Copyrights. Computer users shall not copy software or media protected by copyright except
as specifically allowed by the licensing agreements or other stipulations of the owner.
Making and distributing copies shall not exceed the number of original copies purchased,
unless otherwise stipulated in the purchase contract. ENMU System computer users should
presume that software is copyrighted unless they have specific knowledge to the contrary.
15. Recreational and Personal Use. There are uses of System computer systems that are improper.
Reasonable recreational and other personal uses are allowed, provided such use does not
interfere with ENMU System official business use. The responsibility of using good judgment
to avoid improper uses resides with the user. All improper uses cannot be anticipated or
listed here, but some examples follow.
A. Under no circumstances may games be played, or other recreational uses occur, when such
use would interfere with the availability of facilities for academic use.
B. Certain other activities are expressly prohibited by law. Among those are:
(1) Commercial activities or advertising,
(2) Libelous statements that would damage a person,
(3) Dissemination of licensed software and
(4) Invasion or violation of personal privacy and
(5) Any form of electronic interaction relating to the promotion of pornography or
other sexual content with or toward a minor.
16. Sanctions. Failure to abide by the guidelines set forth in the foregoing policies and
procedures shall subject any user of the System computer system to sanctions, which may
result in denial of computer account privileges, and/or disciplinary action, which could
lead to expulsion from the System, dismissal from a position or legal action.
Approved by Board of Regents, May 12, 2006.
Approved by Board of Regents, December 9, 2010.
Approved by Board of Regents, March 29, 2019.